Oblivio: Automatic Retention Management and Personal Data Deletion
How does Oblivio automate the personal data lifecycle? Retention policies, automatic deletion, and GDPR compliance.
GDPR requires storing personal data no longer than necessary. In practice, organizations accumulate data for years, exposing themselves to fines and security incidents. Oblivio is a tool for automatic retention management and personal data deletion according to organizational policies.
How does Oblivio manage the data lifecycle?
Oblivio monitors data from creation to deletion. The process includes: tagging data with retention start date and category, assigning retention policy based on category and processing purpose, monitoring approaching deadlines, automatically initiating deletion or anonymization, logging all operations for audit.
How to define retention policies in Oblivio?
Oblivio enables creating granular retention policies: by data category (customer, employee, marketing data), by processing purpose (contract, consent, legal obligation), by legal basis with different periods, considering sectoral regulations (DORA, AML). Policies can be hierarchical - overriding regulations take priority.
How does Oblivio handle the right to be forgotten?
When an erasure request comes in (Art. 17 GDPR), Oblivio: locates all data of the person in connected systems, verifies legal bases (whether refusal is possible - e.g., retention obligation), initiates deletion in all locations, generates request fulfillment confirmation. Request handling time drops from days to hours.
How does Oblivio integrate with IT systems?
Oblivio connects with: databases (PostgreSQL, MySQL, Oracle, SQL Server), file systems (NAS, SharePoint, Google Drive), business applications via API, backup systems (with backup retention policies). Modular architecture enables extension for new systems. Deletion operations are atomic and logged.
**Oblivio** from Wizards.io is a complete solution for personal data lifecycle management. It integrates with **Revelio** and **Detecto** for automatic data discovery, and with **Nocturno** when anonymization is preferred over deletion.
Retention management is not a one-time project but an ongoing process. Oblivio automates this process, minimizing the risk of GDPR fines and security incidents related to excessive data accumulation.