Detecto – Automating Document Processing in the Service of GDPR Compliance
In a world where data protection standards are becoming more stringent, and the number of documents is growing exponentially, companies face a major challenge: how to effectively locate and secure personal data across thousands of files, emails, and scans?
Imagine you’re the head of the compliance department. An audit is looming, and you must quickly find where sensitive personal information is hidden. HR, IT, finance departments send in hundreds of files. Stress levels rise. Time is running out. A single overlooked document — a contract with an ID number or a spreadsheet with employee data — could cost the company dearly.
In such situations, Detecto becomes a game-changer — a tool that automatically detects personal data across documents and databases, ensuring compliance with GDPR without wasting weeks on manual searches.
The Challenge: Too Much Data to Handle Manually
Today, personal data hides everywhere: in CVs, invoices, contracts, internal emails, and customer databases. Manually inspecting these resources is not only time-consuming but also highly error-prone. Meanwhile, regulations demand that organizations be able to respond promptly to audits and demonstrate control over the personal data they process.
Detecto leverages advanced artificial intelligence to automate this process. It combines OCR (Optical Character Recognition) and NLP (Natural Language Processing) technologies to search documents, even recognizing poorly formatted or hidden data. In short: it’s like a tireless assistant that never overlooks a detail and operates at speeds unattainable by human teams.
How Detecto Supports Your Business
Detecto brings real, measurable value across different departments:
- Compliance teams can generate reports on data locations, greatly simplifying audit preparation and minimizing regulatory risk.
- HR departments can quickly analyze recruitment documentation and employee records to ensure personal data is protected.
- Finance teams can automatically detect sensitive information hidden in contracts and invoices.
- IT teams can integrate Detecto with internal servers and data repositories, improving information security.
What once took weeks of tedious manual labor can now be completed within hours, thanks to Detecto’s automation.
Practical Use Cases
Imagine if your organization needed to prepare for a GDPR audit. By scanning document servers and selected databases, Detecto could immediately locate all files containing personal data: from identity numbers, names, and addresses to health data and signatures.
Or consider a company merging with another entity — Detecto would quickly map sensitive files that need anonymization before the transfer, preventing data breaches.
In case of a data leak or security incident, Detecto allows rapid analysis of compromised files to determine if personal data was exposed — essential for compliance with data breach notification requirements.
Why Detecto Is the Right Choice
Detecto stands out for several key reasons:
- Accuracy – advanced algorithms understand context and local formats, minimizing false positives.
- Speed – thousands of documents can be analyzed in a fraction of the time needed manually.
- Ease of integration – Detecto works with existing IT infrastructure, with APIs and connectors to popular data environments.
- Security – data is processed securely, ensuring compliance with GDPR requirements.
It’s a solution designed for the real-world challenges organizations face today.
Conclusion: Compliance Through Smart Automation
Automating the detection of personal data is no longer a luxury — it’s a necessity. In an era of ever-increasing regulatory pressure and growing volumes of documents, tools like Detecto help companies not only protect themselves against penalties but also build a culture of responsibility and transparency.
By choosing Detecto, businesses gain something invaluable: peace of mind, knowing that their data compliance processes are under control.